Nonprofit Remote Digest - Issue #694
United Methodist Women (national office) is the policy-making body that manages and oversees the programs and projects of United Methodist Women (UMW).
United Methodist Women (national office) is the policy-making body that manages and oversees the programs and projects of United Methodist Women (UMW).
Meeting & Events Planner (Live & Virtual) - Contract
Summary of Responsibilities
United Methodist Women (UMW) is seeking a Meeting & Events Planner in the UMW Events Management office for both live and virtual events. We are seeking an energetic, personable, self-motivated, self-directed person who has the ability to maintain a calm demeanor while juggling rapidly changing priorities while moving the workload forward. This person is comfortable in a deadline-driven environment, can strategize and problem-solve. This position has a heavy logistical focus that requires independent thinking and attention to detail.
Qualifications
Requirements are subject to possible modification to reasonably accommodate individuals with a disability.
Bachelor’s Degree preferred or equivalent combination of education and work experience with logistical coordination of major events, event planning and/or mission agency or other women oriented non-profit organizations. The ideal candidate is an experienced professional with a minimum of two years in production/event planning environments. Familiarity with the United Methodist Church and its partnerships a major plus.
Requirements
Specialist in virtual meeting planning, management, and execution.
Comfortable with virtual and live presentation technology, including: lighting, sound, set, digital content (i.e. PowerPoints, videos, multi-media, etc.) for best speaker engagement.
Experience with tech scripts, “run of show”, production planning, rehearsal management a plus.
Able to lead virtual teams in meeting production and implementation expectations.
Experience in live event management and customer service-related roles.
Experience in project management with planned deadlines and objectives.
Ability to negotiate with hotel sales and finalize contracts meeting budget and event goals.
Experience with room-set up, catering, Audio/Visual, shipping of event items to venue.
Extreme tact and discernment in maintaining financial information confidentially.
Ability to quickly assess situations and make quality decisions as they pertain to events, in both the planning and implementation stages.
Ability to work independently on simultaneous projects.
Able to adhere to and organize multiple timelines and deadlines.
Flexible leadership style with a strong attention to detail. Strong communication and organizational skills.
Good people skills required. The ability to work with different personalities, including volunteers, Directors, Advisory Group, and members.
Knowledge of budgets and billing systems required. Understanding of basic contracts.
Good communication skills with the ability to articulate complex pieces of logistical information in a clear and a concise way. Must have the ability to take complex lists of data and turn it into schedule for participants.
Experience in Excel, PowerPoint, and Word - table functions. Experienced in embedding videos and using other multimedia tools. Understanding of Mac and Mac programs. Knowledge of online project management tool is a plus.
Experience with other presentation platforms (i.e. Pro Presenter, Prezi, Keynote, Google Package) is a plus.
Ability to quickly learn and use event management systems.
Benefits
Health (FSA, HSA, HRA), Life, Dental, Vision, LTD, EAP, 22 vacation days, sick/personal days 8% 403b employer contribution with 2% match and other generous time-off benefits including closed Christmas week and August Fridays.
How to Apply
Send Cover/Resume to Employment@unitedmethodistwomen.org with MEETING PLANNER in the subject line.