United Methodist Women (national office) is the policy-making body that manages and oversees the programs and projects of United Methodist Women (UMW).

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United Methodist Women (national office) is the policy-making body that manages and oversees the programs and projects of United Methodist Women (UMW).

Meeting & Events Planner (Live & Virtual) - Contract

Summary of Responsibilities

United Methodist Women (UMW) is seeking a Meeting & Events Planner in the UMW Events Management office for both live and virtual events. We are seeking an energetic, personable, self-motivated, self-directed person who has the ability to maintain a calm demeanor while juggling rapidly changing priorities while moving the workload forward. This person is comfortable in a deadline-driven environment, can strategize and problem-solve. This position has a heavy logistical focus that requires independent thinking and attention to detail.

Qualifications

Requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Bachelor’s Degree preferred or equivalent combination of education and work experience with logistical coordination of major events, event planning and/or mission agency or other women oriented non-profit organizations. The ideal candidate is an experienced professional with a minimum of two years in production/event planning environments. Familiarity with the United Methodist Church and its partnerships a major plus.

Requirements

• Specialist in virtual meeting planning, management, and execution.

• Comfortable with virtual and live presentation technology, including: lighting, sound, set, digital content (i.e. PowerPoints, videos, multi-media, etc.) for best speaker engagement.

• Experience with tech scripts, “run of show”, production planning, rehearsal management a plus.

• Able to lead virtual teams in meeting production and implementation expectations.

• Experience in live event management and customer service-related roles.

• Experience in project management with planned deadlines and objectives.

• Ability to negotiate with hotel sales and finalize contracts meeting budget and event goals. 

• Experience with room-set up, catering, Audio/Visual, shipping of event items to venue.

• Extreme tact and discernment in maintaining financial information confidentially.

• Ability to quickly assess situations and make quality decisions as they pertain to events, in both the planning and implementation stages.

• Ability to work independently on simultaneous projects.

• Able to adhere to and organize multiple timelines and deadlines.

• Flexible leadership style with a strong attention to detail. Strong communication and organizational skills.

• Good people skills required. The ability to work with different personalities, including volunteers, Directors, Advisory Group, and members. 

• Knowledge of budgets and billing systems required. Understanding of basic contracts.

• Good communication skills with the ability to articulate complex pieces of logistical information in a clear and a concise way. Must have the ability to take complex lists of data and turn it into schedule for participants.

• Experience in Excel, PowerPoint, and Word - table functions. Experienced in embedding videos and using other multimedia tools. Understanding of Mac and Mac programs. Knowledge of online project management tool is a plus.

• Experience with other presentation platforms (i.e. Pro Presenter, Prezi, Keynote, Google Package) is a plus.

• Ability to quickly learn and use event management systems.

Benefits

Health (FSA, HSA, HRA), Life, Dental, Vision, LTD, EAP, 22 vacation days, sick/personal days 8% 403b employer contribution with 2% match and other generous time-off benefits including closed Christmas week and August Fridays.

How to Apply

Send Cover/Resume to Employment@unitedmethodistwomen.org with MEETING PLANNER in the subject line.