Founded in 1995, WIA is the only organization dedicated to advancing women in the field of animation. We envision a world where women share equally in the creation, production and rewards of animation, and we provide resources and connections to make it happen.

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Administrative Specialist

Supervisor: Head of Operations

Type: Full time, hourly, non-exempt

Compensation: $22-25/hour dependent on experience plus PTO and health insurance stipend

Location: 100% remote (candidates living in the Southern California area preferred but not required)

Job Overview

Women in Animation (WIA) is the only organization dedicated to advancing gender justice in the field of animation. We envision a world where anyone of an underrepresented gender identity can share equally in the creation, production, and rewards of animation, and we provide resources and connections to make it happen. Our approach is forward thinking, inclusive, and intersectional.

We’re looking for a full time Administrative Specialist to add to our small but dedicated team. A successful candidate will be self-motivated, highly-organized, flexible, collaborative, and a master multi-tasker with good judgment and an unwavering attention to detail. Most importantly, they will have a genuine desire to meet the needs of others. This role is perfect for someone who thrives in a fast-paced environment, likes to take on new projects, and views challenges as fun puzzles to be solved.

We strongly encourage applicants from BIPOC and LBTQIA+ communities to apply.

Responsibilities

• Maintain high volume, complex calendars for a team of WIA staff and executive-level volunteers, including scheduling internal and external meetings with multiple parties across multiple time zones

• Handle typical office tasks, such as taking meeting notes, setting up for virtual meetings, ordering supplies, and coordinating travel arrangements

• In collaboration with the Head of Operations, develop, review, and improve administrative and technological systems, policies, and procedures

• Assist with donor and member support, including maintaining the donor database, processing accurate and timely gift acknowledgment letters, pulling donor reports, and coordinating membership renewals

• Screen and manage the main WIA email inbox, responding to messages directly or directing them to the appropriate person

• Work collaboratively and proactively with staff and Board members to help solve administrative issues

• Maintain professional communication via phone, e-mail, and mail

• Develop and execute special projects as needed

• Other duties as assigned

Skills and experience

• Strong written and verbal communication skills with great judgment

• Highly organized

• Team-player and proactive problem-solver

• Ability to work well under pressure and perform daily duties with minimal supervision

• Detail-oriented while maintaining an eye towards the bigger picture

• Comfortable handling multiple requests from different individuals and departments and adjusting as needed

• Ability to be discreet, use good judgment and maintain confidential information

• High level of comfort in learning and using new technologies

• Ability to work quickly and in a potentially high-stress environment

• Proficiency in Google Suite and Zoom required

• Proficiency in tools including AirTable and Basecamp or Asana preferred

• Associate’s Degree and 1-2 years of prior experience or Bachelor’s Degree

Salary

$45,500 - $52,000

How to Apply

Want to talk more? Send your resume and a cover letter to wiacareers@womeninanimation.org with the subject line “Admin Specialist application” and indicate how you heard about the role. We look forward to hearing from you!