The Cholangiocarcinoma Foundation is a nonprofit organization dedicated to advancing a cure for cholangiocarcinoma, also known as bile-duct cancer, and improving quality of life for people with the disease through understanding, collaboration, education, and research.
The Cholangiocarcinoma Foundation - Helping those with bile duct cancer — cholangiocarcinoma.org The Cholangiocarcinoma Foundation's mission is to find a cure and improve the quality of life for those with cholangiocarcinoma (bile duct cancer.)
Program and Operations Coordinator
Program and Operations Coordinator
Location: Virtual
Category: Full-time
Field: Non-profit; mission-driven organization
Reports to: VP and Chief Operating Officer
The Program and Operations Coordinator will provide overall support to the Chief Executive Officer and VP & Chief Operating Officer.
RESPONSIBILITIES
Administrative Activities
Communicates with board members, donors, staff and others on behalf of the CEO and VP/COO
Manages calendars for the CEO and VP/COO.
Schedules teleconferences and videoconferences and coordinates schedules with meeting participants
Prepares and distributes notes, agendas, and minutes for meetings and teleconferences
Prepares and coordinates meeting materials, presentations and audio/visual materials
Provides management support by coordinating meeting logistics for internal and external meetings, ensures all resources are prepared (room, AV, presenters, agenda, materials, etc.)
Coordinates travel to meetings and conferences for staff, board members and event participants
Manage, administer and train the CCF staff on project management software (Asana)
Maintain up-to-date files of activities, correspondence, and contracts
Work with the VP & COO on coordinating and creating packets for monthly board meetings
Other duties as assigned
Special Projects Coordinator
Assists with Annual Conference logistics and planning and serves as on-site coordinator
Works on special projects as needed
SKILLS AND QUALIFICATIONS
Proven experience as Assistant to management level staff
Ability to work virtually - this is a full-time, work-from-home position
Knowledge of ASANA or other project planning tool required
High level of proficiency in MS Office
Strong organizational skills with attention-to-detail a must
OTHER REQUIREMENTS
THIS IS A VIRTUAL POSITION
Works cooperatively in team setting with ‘can do' attitude
Flexibility, adaptability and open to change
Background check
Beneft
Benefits include Health Insurance (Medical, Dental, Vision), Life Insurance, Paid Vacation and holidays