Nonprofit Remote Digest - Issue #294
Community Education Partnerships (CEP) is a nonprofit, community-based organization whose mission is to increase the learning opportunities and enhance the academic achievement of homeless youth in the San Francisco Bay Area.
Program Coordinator
Job Title: Program Coordinator
Reports To: Program Director
Schedule: Up to 40 hours per week. Flexible hours with significant afternoon to early evening hours and some weekend hours required.
Salary: $18-$20/hour depending on experience
Location: Our office is located in Oakland, although much work will be done remotely and includes local travel in the Bay Area
Benefits: Health and dental insurance, paid sick time, computer for work use, and cell phone use reimbursement
About Community Education Partnerships
Community Education Partnerships (CEP) is a nonprofit, community-based organization whose mission is to increase the learning opportunities and enhance the academic achievement of homeless and highly-mobile (HHM) youth in the Bay Area. CEP recruits and trains volunteers to provide high-quality, individualized one-on-one academic tutoring and mentoring for pre-K - 12th grade homeless and highly-mobile (HHM) students. Additionally, CEP offers opportunities for local HHM students to participate in extra-curricular enrichment activities like field trips and CEP-hosted shelter-based activities, such as Homework Clubs, Family Reading Nights, and Back to School Nights. In 2014, CEP launched an Early Literacy Campaign designed to provide targeted literacy support for pre-K – 3rd grade students. The Early Literacy Campaign includes hosting Summer Reading Clubs and monthly Family Reading Nights.
CEP is a small but growing nonprofit based in Oakland, CA that has been providing services to HHM students across the Bay Area since 2010.
The Role
As a key member of our small team, the Program Coordinator will help coordinate and grow our education programs. The position will require local travel to shelters/transitional housing facilities, schools, libraries, and other tutoring locations, as well as to events and trainings. Significant afternoon to early evening hours and some weekend hours required.
Hours
The Program Coordinator is an non-exempt employee, committing up to 40 hours per week, depending on workload. Work over 8 hours in a day or over 40 hours in a week will require prior authorization by Program Director or Executive Director.
This position offers a flexible working environment allowing the Program Coordinator to work from the Oakland office, remotely, and from our Bay Area partner sites. Periodic local travel throughout the Bay Area should be expected. Program Coordinators are encouraged to create a standard weekly schedule with built in flexibility for student/tutor pairings.
Key Responsibilities
Volunteer Coordination for One-On-One Tutoring
Recruit, screen, and train volunteers for our education programs
Match volunteers with HHM students
Regularly check in with volunteers regarding their tutoring experience and their students’ progress
Conduct data entry and record keeping
Outreach to Students and Families
Conduct outreach with shelters, transitional homes, parents/caregivers, schools and school districts, community members, libraries, and others to identify students eligible for our services
Assess our ability to support students and make appropriate volunteer-student matches
Regularly check in with parents, caregivers, and/or students regarding students’ tutoring experience and progress
Coordinate Supplementary Programs
Coordinate the scheduling and delivery of supplementary programs including quarterly Family Reading Nights, Homework Clubs, Computer Clubs, Study Hall, and Summer Reading Clubs. Tasks include:
Schedule dates and times with housing staff and librarians
Coordinate volunteers for these programs
Coordinate activities for programs including read alouds, dinners, literacy games, and book giveaway
Ensure supplies are available for these programs
Coordinate Administrative Needs of Education Program
Program Collateral: Ensure there is an ample supply of the collateral required to successfully lead our programs
Help maintain office filing system, volunteer database, and adequate reserves of school supplies and books
Other Duties Related to Education Programs
Social Media: Manage CEP Instagram and FaceBook pages
Other duties
Support our annual fundraiser and fundraising campaigns
Participate in donor appreciation
Other duties as assigned
To be successful in the role, the Program Coordinator must have
Passion for CEP’s mission and the belief that every student deserves the support they need to achieve academic success
The ability to work both independently and remotely while remaining accountable to performance expectations
Exceptional interpersonal and communication skills: ability to actively listen and communicate clearly, concisely, and close communication loops
The ability to manage relationships with volunteers, students, community, and donors
The ability to represent the organization in a professional manner
Attention to detail and ability to move between a global and detailed view
Superb customer service and relationship management skills
The ability to sit for several hours at a time, walk up several flights of stairs, and lift up to 30 pounds
Access to a car or reliable means of transportation
Qualifications
A B.A./B.S. degree or higher or an Associate’s degree with 3-5 years of relevant work experience
Experience in an educational or community-based setting;
Demonstrated effectiveness coordinating and managing volunteers or staff
Demonstrated effectiveness developing partnerships and facilitating collaborations
A deep understanding of the impact of poverty on children and their education
Familiarity with best practices for tutoring and volunteer management
Warmth, humor, flexibility, and optimism
Personal and professional commitment to social justice and equity
How to Apply
To apply for the Program Coordinator role, please submit the following to info@cep.ngo with the subject Program Coordinator: resume, three references, and a cover letter highlighting your qualifications for the role and your ability to work independently and/or remotely. Applications will be reviewed on a rolling basis until the position is filled.