Nonprofit Remote Digest - Issue #294

Community Education Partnerships (CEP) is a nonprofit, community-based organization whose mission is
Nonprofit Remote Digest
Nonprofit Remote Digest - Issue #294
By Nonprofit Remote • Issue #294 • View online
Community Education Partnerships (CEP) is a nonprofit, community-based organization whose mission is to increase the learning opportunities and enhance the academic achievement of homeless youth in the San Francisco Bay Area. 

Program Coordinator
Job Title: Program Coordinator
Reports To: Program Director
Schedule: Up to 40 hours per week. Flexible hours with significant afternoon to early evening hours and some weekend hours required.
Salary: $18-$20/hour depending on experience 
Location: Our office is located in Oakland, although much work will be done remotely and includes local travel in the Bay Area
Benefits: Health and dental insurance, paid sick time, computer for work use, and cell phone use reimbursement  
About Community Education Partnerships
Community Education Partnerships (CEP) is a nonprofit, community-based organization whose mission is to increase the learning opportunities and enhance the academic achievement of homeless and highly-mobile (HHM) youth in the Bay Area. CEP recruits and trains volunteers to provide high-quality, individualized one-on-one academic tutoring and mentoring for pre-K - 12th grade homeless and highly-mobile (HHM) students. Additionally, CEP offers opportunities for local HHM students to participate in extra-curricular enrichment activities like field trips and CEP-hosted shelter-based activities, such as Homework Clubs, Family Reading Nights, and Back to School Nights. In 2014, CEP launched an Early Literacy Campaign designed to provide targeted literacy support for pre-K – 3rd grade students. The Early Literacy Campaign includes hosting Summer Reading Clubs and monthly Family Reading Nights. 
CEP is a small but growing nonprofit based in Oakland, CA that has been providing services to HHM students across the Bay Area since 2010. 
The Role
As a key member of our small team, the Program Coordinator will help coordinate and grow our education programs. The position will require local travel to shelters/transitional housing facilities, schools, libraries, and other tutoring locations, as well as to events and trainings. Significant afternoon to early evening hours and some weekend hours required. 
The Program Coordinator is an non-exempt employee, committing up to 40 hours per week, depending on workload. Work over 8 hours in a day or over 40 hours in a week will require prior authorization by Program Director or Executive Director.
This position offers a flexible working environment allowing the Program Coordinator to work from the Oakland office, remotely, and from our Bay Area partner sites. Periodic local travel throughout the Bay Area should be expected. Program Coordinators are encouraged to create a standard weekly schedule with built in flexibility for student/tutor pairings.
Key Responsibilities 
Volunteer Coordination for One-On-One Tutoring
  • Recruit, screen, and train volunteers for our education programs
  • Match volunteers with HHM students
  • Regularly check in with volunteers regarding their tutoring experience and their students’ progress 
  • Conduct data entry and record keeping
Outreach to Students and Families
  • Conduct outreach with shelters, transitional homes, parents/caregivers, schools and school districts, community members, libraries, and others to identify students eligible for our services
  • Assess our ability to support students and make appropriate volunteer-student matches 
  • Regularly check in with parents, caregivers, and/or students regarding students’ tutoring experience and progress
Coordinate Supplementary Programs
  • Coordinate the scheduling and delivery of supplementary programs including quarterly Family Reading Nights, Homework Clubs, Computer Clubs, Study Hall, and Summer Reading Clubs. Tasks include:
  • Schedule dates and times with housing staff and librarians
  • Coordinate volunteers for these programs
  • Coordinate activities for programs including read alouds, dinners, literacy games, and book giveaway
  • Ensure supplies are available for these programs
Coordinate Administrative Needs of Education Program
  • Program Collateral: Ensure there is an ample supply of the collateral required to successfully lead our programs
  • Help maintain office filing system, volunteer database, and adequate reserves of school supplies and books
Other Duties Related to Education Programs
  • Social Media: Manage CEP Instagram and FaceBook pages
Other duties 
  • Support our annual fundraiser and fundraising campaigns
  • Participate in donor appreciation 
  • Other duties as assigned
To be successful in the role, the Program Coordinator must have
  • Passion for CEP’s mission and the belief that every student deserves the support they need to achieve academic success
  • The ability to work both independently and remotely while remaining accountable to performance expectations
  • Exceptional interpersonal and communication skills: ability to actively listen and communicate clearly, concisely, and close communication loops
  • The ability to manage relationships with volunteers, students, community, and donors 
  • The ability to represent the organization in a professional manner
  • Attention to detail and ability to move between a global and detailed view
  • Superb customer service and relationship management skills
  • The ability to sit for several hours at a time, walk up several flights of stairs, and lift up to 30 pounds 
  • Access to a car or reliable means of transportation
  • A B.A./B.S. degree or higher or an Associate’s degree with 3-5 years of relevant work experience 
  • Experience in an educational or community-based setting;
  • Demonstrated effectiveness coordinating and managing volunteers or staff
  • Demonstrated effectiveness developing partnerships and facilitating collaborations
  • A deep understanding of the impact of poverty on children and their education
  • Familiarity with best practices for tutoring and volunteer management 
  • Warmth, humor, flexibility, and optimism
  • Personal and professional commitment to social justice and equity
How to Apply
To apply for the Program Coordinator role, please submit the following to [email protected] with the subject Program Coordinator: resume, three references, and a cover letter highlighting your qualifications for the role and your ability to work independently and/or remotely. Applications will be reviewed on a rolling basis until the position is filled. 
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