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Nonprofit Remote Digest - Issue #241

To heal communities affected by violence, The Health Alliance for Violence Intervention (www.thehavi.
Nonprofit Remote Digest
Nonprofit Remote Digest - Issue #241
By Nonprofit Remote • Issue #241 • View online
To heal communities affected by violence, The Health Alliance for Violence Intervention (www.thehavi.org) fosters hospital and community collaborations to advance equitable, trauma-informed care for violence intervention/ prevention programs. 

Operations Manager
The Operations Manager will work directly with the Executive Coordinator to help support our growing organization. The Operations Manager will play an instrumental role in creating and managing a logistical infrastructure for all departments in the organization; this involves managing vendor contracts and invoices, maintaining a contact management system, coordinating trainings and conferences, ordering and preparing meeting materials, taking meeting minutes, and arranging travel for staff and project consultants. 
The ideal candidate is a resourceful and collaborative problem solver who is masterful at prioritizing complex tasks and supporting a small team in a fast-paced environment. While this is a remote position, candidates must also be prepared to travel 10-15% of the time and may be asked to work in an office as deemed necessary by their supervisor.   
Essential Duties:
Organizational Development
  • Coordinate and assist with the planning for professional training events
  • Develop and maintain an organizational project management system
  • Update and manage a contact management system for the organization
  • Manage and maintain a central cloud filing system
Program Development
  • Design, implement, and monitor programmatic logistical infrastructures as directed by leadership
  • Provide technical and logistical support for all administrative projects
  • Generate memos, emails, and reports when appropriate
  • Arrange travel for staff and project consultants
  • Support the planning of our Annual Conference
  • Manage inventory of training materials and process shipping orders as needed 
Financial Management
  • Review, submit, and monitor revenue and expense contracts in conjunction with our fiscal sponsor
  • Process invoice payments and reimbursement requests using a financial management tool
  • Reconcile monthly credit card statements for the organization
Fundraising Development
  • Manage grant and donor databases and other tools for tracking and documenting proposal submission and receipt process
  • Prepare grant proposals in collaboration with program staff
  • Ensure compliance with all grant laws and regulations
  • Oversee grant timelines and deliverables
Preferred Qualifications:
  • Bachelor’s Degree preferred
  • 3 + years experience in operations or office management
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a remote environment
  • Working knowledge of Microsoft Office Suite and Google Suite
  • Superior organizational skills and dedication to completing projects in a timely manner
  • Ability to adapt to changing priorities
  • High level of organization, accuracy, and attention to detail 
  • Advanced written and verbal communication skills
  • Proven ability to work collaboratively
  • Professional appearance and demeanor
  • Interest in advancing the mission of The HAVI and principles of racial equity
The HAVI is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.
The HAVI is a project of Community Partners.
Benefits
Full benefit package available including medical, dental, vision
How to Apply
Apply for this position at: https://smrtr.io/3zWfS
Please include resume and a cover letter with your application.
This is a remote position and is open to all nationwide candidates; however, your supervisor would be based out of Philadelphia and occasional travel is expected to the Greater Philadelphia/New York area.
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